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2014–2015 HEDS Research Practices Survey

The HEDS Research Practices Survey is a short survey that collects information on students’ research experiences and assesses information literacy skills.

Since 2008, the Higher Education Data Sharing Consortium (HEDS) has administered this survey to more than 30,000 undergraduates at over 60 colleges and universities. In 2013 we updated the survey to improve its assessment of information literacy skills. Even though the HEDS Research Practices Survey only takes about 15 minutes to complete, it includes questions that map to each of the Association of College and Research Libraries’ five information literacy competency standards.* All institutions, regardless of whether they belong to HEDS, are welcome to participate. You can download a copy of the survey here.

Depending on how institutions administer the HEDS Research Practices Survey, they can use the results to assess:

  • Their entering first-year students’ information literacy skills and precollege research experiences.
  • Their first-year students’ information literacy skills and research experiences after 1 year of college.
  • Their senior students’ information literacy skills and research experiences after 4 years of college.
  • How their students’ information literacy skills change over the first college term, the first year of college, and over 4 years of college.
  • Their students’ information literacy skills and research experiences compared with those of students at other institutions.

Faculty and librarians can use information from this survey to develop pedagogies and materials to advance students’ information literacy skills.

*Please note that the Association of College and Research Libraries is in the process of extensively revising these Information Literacy Competency Standards. You can find more information about these revisions at http://acrl.ala.org/ilstandards/.

Survey Administration Periods

Institutions may select either a single or a longitudinal administration of the HEDS Research Practices Survey.  The 2014–2015 schedule for the single and longitudinal administrations of the survey is listed below:

Single Administration

Single administration periods Students surveyed PurposeAdministration durationEarliest possible start dateMust be completed by
Beginning of first term Entering first-year students Measure entering first-year students’ research experiences and information literacy skills 3–6 weeks August 5, 2014 End of the third week of the first term
End of spring term First-year students or seniors Measure students’ research experiences and information literacy skills after their first year or 4 years of college 3–6 weeks Six weeks prior to the last day of spring classes Two weeks after the last day of spring classes

We do not count breaks such as Thanksgiving break and spring break in the administration period.

Institutions can opt to conduct a single administration of the HEDS Research Practices Survey outside of these standard administration periods. For example, institutions may choose to administer the survey to sophomores in their spring term or to seniors in their fall term. However, because we do not have comparable data for these nonstandard administration periods, we will only develop reports and the more extensive versions of our data files for institutions that follow the standard single administration periods described above. Institutions that opt to administer the survey outside of our standard administration periods:

  • Must administer the survey for the standard 3–6 week period. 
  • Will receive a data file with their students’ responses from which they can generate reports.
  • Will not receive comparison data, frequency reports, and/or longitudinal reports.

Longitudinal Administration (additional $300 fee)

Institutions can administer the HEDS Research Practices Survey longitudinally and track how individual students change by resurveying them and connecting their responses from each survey. Institutions may choose from three longitudinal administration periods, shown on the following page:

Longitudinal administration periods 1st administration 2nd administrationPurposeAdministration duration and window for start/end dates
First-term longitudinal Beginning of first term, survey entering first-year students End of first term, survey same first-year students

Measure growth in information literacy skills in the first term of college.

This approach is especially helpful for institutions that have a first-term course for entering students with a research or information literacy component.

1st administration
  • Same as beginning of first-term single administration
2nd administration
  • Duration: 2–4 weeks
  • Earliest possible start date: Two weeks prior to the last day of fall classes
  • Must be completed by: Start of the next academic term
First-year longitudinal Beginning of first term, survey entering first-year students End of spring term, survey same first-year students at the end of their first year Measure growth in information literacy skills over the first year of college 1st administration
  • Same as beginning of first-term single administration
2nd administration
  • Same as end-of-spring-term single administration
Four-year longitudinal Beginning of first term, survey entering first-year students End of spring term, survey same students at the end of their fourth year of college Measure growth in information literacy skills over 4 years of college 1st administration
  • Same as beginning of first-term single administration
2nd administration
  • Same as end-of- spring-term single administration

Please note that for the second administration in the longitudinal study you are not limited to surveying students who responded in the first administration. However, the longitudinal reports will focus on students who responded in both the first and second administration. Institutions that participate longitudinally must register and pay separately for each administration of the survey in the longitudinal sequence, as well as pay an additional $300 fee for the longitudinal report and data set.

Survey Liaison

To ensure a smooth administration process, we require that you designate one individual from your institution to serve as the survey liaison. HEDS staff will direct all communication to the survey liaison, and the survey liaison is responsible for contacting other people on her or his campus about the survey as necessary. The survey liaison will have other responsibilities that differ by administration method. We will provide details about these responsibilities after you register.

Administration Methods

 The HEDS Research Practices Survey can be administered by two different methods:

Email Method

The HEDS staff sends your students an individualized email invitation with a unique link to the survey. If students do not complete the survey, HEDS staff will send reminders via email. You may customize both the invitation and the reminders. Email is the most common administration method.

Authentication Method

Your institution’s survey liaison distributes a general survey link and a unique password to your students so they can log into the survey. Institutions often use this method when they wish to administer the survey in a classroom or computer lab.

Although institutions typically select one survey administration method, they can, for an additional fee, select both methods. To ensure consistency in the administration process and the integrity of the comparative data, we do not allow institutions to administer any HEDS survey through their own survey engines.

HEDS administers its surveys via the commercial survey engine Qualtrics. Survey liaisons can use Qualtrics to monitor how many students have responded to the survey and when they responded, and they can also view and download reports of participants’ responses during and after the administration period. They will have access to their data and reports on the HEDS Qualtrics site until August 15, 2016. Those institutions conducting four-year longitudinal surveys will have access to their Qualtrics data until August 15, 2020. We will delete the data, reports, and participant information from Qualtrics at the dates specified.

If you have any questions about which administration method would be best for your campus or about the role of the survey liaison, please contact Adrea Hernandez (email: or phone: 765-361-6343).

Reports and Data Files

We will send the following data files and reports to institutions that participate in a standard single administration of the HEDS Research Practices Survey:

 HEDS institutionsInstitutions not in HEDS
SPSS and/or Microsoft Excel file with their participants’ responses. (HEDS staff will add values/labels to SPSS files.)
Institutional frequency report comparing their first-year students and/or seniors’ responses to those of students from the same class years at other participating institutions. (Senior comparisons are only provided for the end-of-spring administration.)
SPSS and/or Microsoft Excel file with student-level data from participating HEDS institutions. Institutional identifiers will be included in the file, but participants’ identifiers will be removed.
 
Microsoft Excel tool that allows you to create customized comparison groups among participating HEDS institutions.
 

In addition to the above reports, all institutions that participate in one of the three longitudinal administration options will also receive a matched data set and a change report for their students after their second HEDS Research Practices Survey administration.

As a benefit of consortium membership, all HEDS institutions that participate in this survey will share their student- and institution-level data with one another unmasked. HEDS staff will remove student names, identification numbers, and open-ended responses. If necessary, HEDS staff will further deprecate the data files to protect student identity.

In order to provide HEDS members with the largest number of comparison institutions, the Microsoft Excel tool and student-level data that you receive will include data from institutions that have participated in the HEDS Research Practices Survey over a 3-year span. This means that we will send you updated files in 2016 and 2017 that include comparative data from institutions that have participated in the 2015–2016 and 2016–2017 administrations of the HEDS Research Practices Survey. Because we revised this survey for 2013–2014, the first data files you receive will include comparative data from institutions that participated this year and last year, not the full 3-year span. 

Other HEDS Research Practices Survey Information

  • Using previous version of HEDS Research Practices Survey to complete longitudinal assessments – Institutions that began a longitudinal study using the 2012–2013 version of the HEDS Research Practices Survey can administer the 2012–2013 survey on their own, free of charge, in order to complete their longitudinal assessment. However, if they do so, they will not receive any reports or data files from HEDS. If you are interested in using the previous instrument in this fashion, please contact Adrea Hernandez (email: or phone: 765-361-6343). This policy will remain in effect until the end of the spring 2016 administration.
  • IRB approval – The HEDS Research Practices Survey has been approved by the Wabash College Institutional Review Board (IRB) for use as a voluntary survey. You can find the approval letter from the Wabash IRB here. We encourage your institution’s survey liaison to contact the IRB at your institution to determine whether their approval is needed prior to administering the survey. 
  • Mandatory participation – Institutions should not make the survey mandatory or use survey incentives that may affect voluntary participation without consulting their institution’s IRB. In addition, the introduction to the HEDS Research Practices Survey, which informs participants that the survey is voluntary, cannot be altered.
  • Embedding institution names in the survey – We will configure the survey so that the institution’s name appears prominently on each page of the survey.
  • Supplemental questions – Institutions can add up to 20 supplemental questions, the first 10 of which are free, at the end of the HEDS Research Practices Survey. (See the Fees below for more information). Each of the following counts as one supplemental question:
    • Each response on a multipart or matrix question
    • “Check all that apply” or “Choose up to 3” question
    • Ranking question
    • Multiple-choice question
    • Open-response question
    All institutions interested in adding supplemental questions need to submit their finalized supplemental questions when registering for the survey. This will give us time to review your questions and follow up if we have questions about formatting or style. Your data file will include participants’ responses to these questions, but these responses will not be included in any HEDS reports.

Fees

The table on the next page provides the fees for the 2014–2015 administrations of the HEDS Research Practices Survey. There are two payment options on the registration form. You can choose to receive an invoice and pay with a check, or you can pay at the time of registration with your credit card. We send out invoices at the end of the month in which an institution registers to participate in the survey.

 HEDS institutionsInstitutions not in HEDS
Base cost – single administration
Includes:
  • One 3–6 week survey administration
  • One administration method: email or authentication
  • Up to 2,000 recipients
  • One survey invitation and up to three reminders for email method
  • 10 supplemental questions
  • Reports and data files as described above
$500 $1,600
Base cost – longitudinal administration

First-term longitudinal
Includes:
  • One 3–6 week survey administration when first-year students enter college
  • One 2–4 week survey administration at the end of students’ first term
  • Longitudinal report and data file as described earlier in this document
First-year longitudinal
Includes:
  • One 3–6 week survey administration when first-year students enter college
  • One 3–6 week survey administration at the end of students’ first year
  • Longitudinal report and data file as described above
Four-year longitudinal
Includes:
  • One 3–6 week survey administration when first-year students enter college
  • One 3–6 week survey administration at the end of students’ fourth year
  • Longitudinal report and data file as described earlier in this document

All three longitudinal administrations also include the following for each administration of the survey in the longitudinal sequence:

  • One administration method: email or authentication for up to 2,000 responses
  • One survey invitation and three reminders for email method
  • 10 supplemental questions
  • Report(s) and data file(s) for standard single administrations as described above
$1,300

($500 for 1st administration +
$500 for 2nd administration +
$300 fee for longitudinal report and data file)

 

 

$3,500

($1,600 for 1st administration+
$1,600 for 2nd administration +
$300 fee for longitudinal report and data file)

 

Using both administration methods (email and authentication) + $250 + $250
11 to 20 supplemental questions (1 to 10 supplemental questions are included in base cost) + $250 + $250

Additional responses (after first 2,000 responses; count includes all administration methods, incomplete responses, and duplicate responses)

Additional response charges are invoiced after the survey closes and are separate from fees charged at registration. We will send data files and reports after an institution has paid its invoice.

+ $1.00 per extra response (including incomplete and duplicate responses) + $1.00 per extra response (including incomplete and duplicate responses)
Late registration fee (see explanation in registration section below) + $250 + $250

Institutions that participate in a single administration of the HEDS Research Practices Survey may request unique invitations, reminders, supplemental questions, etc., for different subsamples (for example, first-year vs. senior students). However, due to the additional labor such requests require, we will treat the surveys for each subsample as separate surveys and the full survey price will apply to each one.

Institutions that participate in a longitudinal administration of the HEDS Research Practices Survey can create different invitations and reminders for different subsamples for no additional fee. However, if an institution would also like different supplemental questions, survey windows, or data reports for different subsamples, then we will treat the surveys for each subsample as separate surveys and the full survey price will apply to each one.

Registering for the HEDS Research Practices Survey

Institutions can register for the HEDS Research Practices Survey via the online registration form. Institutions must register at least 3 weeks prior to the date on which they plan to begin administering the survey. We will make decisions about accepting late registrations on a case-by-case basis. If we accept the late registration, we will charge an additional $250 late fee.

HEDS Research Practices Survey Administration Contact

Please contact Adrea Hernandez (email: or phone: 765-361-6343) if you have any questions about administering the HEDS Research Practices Survey.